Understanding the Job Monitoring Dashboard: What is Approval Engine?
The Approval Engine in Perfect Doc Studio is the module where jobs are reviewed and approved prior to printing. This process is applicable only when jobs are submitted through external APIs (e.g., Postman) with the approval flag enabled.
How It Works
Jobs requiring approval follow a structured review process, with a maximum of four levels of approval. Users assigned to specific approval roles within the system handle these levels:
- Job Approver L1
- Job Approver L2
- Job Approver L3
- Job Approver L4
Once a job clears all necessary approval levels, it is forwarded to the Job Manager, who is responsible for sending it to the Printing Queue.
Note: If a user has all four approver roles assigned, they can approve the job in a single step, bypassing intermediate levels.
How to Approve a Job
Job Notification: Once a job is submitted for approval via the Job Processing Center, designated approvers receive an email notification. Alternatively, they can check the job status directly in the Job Monitoring page.
Pic: Sample email notification indicating a job is pending approval.
Access the Approval Engine: Navigate to the Approval Engine card and click on Review and Approve.
Review Job Details: A modal window opens, allowing the approver to view the generated PDFs from the Job Processing Center. As usual, the modal displays Failure Stats, Language Stats, and a table listing the generated PDFs. At the top, a visual map shows the four levels of approval, highlighting the current status (e.g., Approved, Waiting for Approval, Rejected). This status updates dynamically as the job progresses through each approval stage.
Pic: Approval Engine view showing a job approved in the first two levels and currently awaiting third-level approval.
Approve the Job: Click Approve to move the job to the next level of approval. If the current level is the final one, the job will be sent to the Job Manager for printing.
Reject the Job
Click Reject Job to open the rejection modal.
Enter the reason for rejection.
Optionally, choose to notify specific users by entering their email addresses.
Users can also view the rejection reason on the roadmap by hovering over that level.
Once a job is rejected, it is removed from the approval workflow and will not proceed further.
Key Roles
- Job Approvers (L1 – L4): Users responsible for reviewing and approving jobs at different levels.
- Job Manager: The final authority who sends fully approved jobs to the Printing Queue.
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