What is an Accessible Document?

What is an Accessible Document?

A fully accessible document is a digital file (like a PDF, Word, Excel, or PowerPoint) that has been created in a way that all people, including those with disabilities, can use and understand it effectively, especially when using assistive technologies such as screen readers, screen magnifiers, or voice recognition software.

In simple terms, it means the document is usable by everyone, regardless of ability.

How Perfect Doc Studio Makes Your Documents Fully Accessible

This article explains how Perfect Doc Studio ensures your documents meet accessibility standards such as WCAG and PDF/UA, while making communications easier to understand for all users, including those with disabilities.

1. Personalized Summaries

To help users understand the purpose of a document, Perfect Doc Studio provides summaries at both document and section levels.

  • Document-level Summary: A short overview placed at the beginning.
  • Section-level Summary: Context provided at sections within the document.

These summaries are especially useful for users relying on screen readers, as they can grasp the key information without navigating the entire document.

2. Built-In Accessibility Validator

Creating accessible documents can be challenging due to complex standards. To simplify this, Perfect Doc Studio includes embedded validator within the document design process.

The validator automatically checks for:

  • Screen reader compatibility.
  • Contrast ratios between text and background.
  • Font size requirements.
  • Accessibility scoring with suggested improvements.

This allows issues to be corrected before documents are distributed, making compliance part of the standard workflow.

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